Automatic wait list

The customer would like to be able to, after a certain date, allow continued registrations for a certain division (age group) to fill up to a certain number, (to complete the last team) and then after that point, registered players would be added to a wait list, which would be a non-monetary registration. 

  • Matt Murphy
  • Jul 29 2016
  • Additional Info Needed
Which sport(s) does this apply to: Not Sport Specific
Organization type League
  • Aug 25, 2016

    Admin Response

    How is this not able to be accomplished with the way wait lists work today?

  • Attach files
  • Ian R commented
    18 Oct, 2019 04:03pm

    Here's a thought.... 

    Since the Registrations are like a "Store" item... 


    Using Baseball as an example, we cap out teams at a max  of 12 kids.  In playing around with rosters, if we need to shuffle around kids we can do teams of 10,11, or 12.   But we typically do registrations in multiples of 12.    Kids need to be waitlisted if we don't have enough to fill another team, if we do (stretching to 10 or 11 kids per team) we can make it work.  


    Here's a thought, change the Store item in a way such that we put a max amount with a "wait list" option.  Anything above this max "Store Item", would be placed on a wait list  In this case, it would not charge the family (why would they pay if they're being wait listed).  The registration reports should have some indication that they were "Wait Listed" such that it can be filtered in the reports later down the road if need be.


    If there's enough to roster another team, then we should be able to go to the registration reports, be able to filter on those wait listed, automatically generate an Invoice to charge the family for the registration Fee (so that it is connected to a registration ID) and be able to Roster them on a team.  



  • Ian R commented
    23 Aug, 2019 03:11pm

    Also see REG I-217

  • Ian R commented
    23 Aug, 2019 03:06pm

    In addition, if we do decide to roster the players on the "Wait List", then we need to be able to automatically create an Invoice for the team they are being Rostered for.

  • Ian R commented
    23 Aug, 2019 03:04pm

    We also need this feature.   We try not to put more than 11-12 per Baseball team.    


    We leave the registration open for a while (no cap), but we keep tabs on it.  As we get closer to the registration closing date, we determine the cap.  If more register after that cap, then we need to determine if we have enough registered to start another team, so we need to wait list them.    


    (also see REG I-25)

  • Club Admin commented
    21 Aug, 2017 08:48pm

    Please click here for a decent guide on waitlist setup. My comments will reflect what I have seen work well and what I haven't. This is one feature of Bluesombrero that does work well. Thanks

  • Club Admin commented
    21 Aug, 2017 08:46pm


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